Sales & Supplier Meeting Translation

Before the call, open AI Assistant Keywords and Context. Add product names, specialist terms and any preferred translations, then describe what you plan to discuss.

The example prepares vocabulary for samples, minimum order quantity (MOQ) and production lead time. Context gives the translation background; it does not replace checking what both parties actually agree.

Choose Two way and your language pair. For the online macOS workflow shown here, select Computer Audio for the other participant and Microphone Audio for your own voice.

In this English–Spanish example, Spanish voice playback is on for the buyer’s translated speech. English voice playback is off, so the buyer can read the supplier’s translated replies without hearing an additional spoken version.

Activate Virtual Microphone when you want the meeting app to receive translated speech. Keep your actual physical microphone selected inside Transync AI to capture what you say.

Run a short test before the meeting. Confirm that the other participant hears the intended translated audio and that you can still follow their replies.

In your meeting app’s audio settings, select Transync AI Translation Mic as the microphone, then start translation in Transync AI.

The image uses a generic meeting-app picker to illustrate this step. The exact location and wording of audio controls depend on the meeting app. This walkthrough shows macOS; other operating systems may use a different setup.

Use the conversation to clarify the details you need for a quotation or purchasing decision. In the scripted example, the buyer asks about minimum order quantity and production time after sample approval.

The supplier replies in Spanish while the buyer reads the English translation. Before relying on a figure, date or commitment, repeat it back and confirm it with the other person.

Meeting face to face? Choose Microphone on your iPhone to capture the people speaking in the room. The example keeps Internal phone audio off and uses the same two-way language pair.

Place the phone where both speakers can be heard, take turns and check that the microphone is capturing the conversation. See the in-person meeting translation guide for this scenario.

After the meeting, open the saved transcript and generate a summary in the language you need. Use AI meeting notes to review the discussion and prepare your follow-up.

The example summary records a 500-unit minimum order, 20 working days after sample approval, and a quotation expected the next day. These are scripted demonstration details, not supplier offers. Check the summary against the transcript and confirm commercial terms directly.

Choose Original, Summary or Original + Summary, then export to Markdown, Word (DOCX) or PDF.

Review the exported record before sharing it with colleagues or the supplier. Keep the agreed quantities, conditions and next steps clear, and correct any transcription or translation errors you find.