How to Use Live Translate: Step-by-Step Guide for 2026

Want to use live translate but unsure how to set it up? Real-time translation can seem complex, but modern solutions make it remarkably simple—if you know the right steps.

This comprehensive guide walks you through how to use live translate effectively, from initial setup through advanced features. Whether you’re conducting an international sales call, managing a distributed team meeting, or hosting a multilingual webinar, you’ll learn exactly how to use live translate for seamless communication.

We’ll focus on Transync AI (the easiest solution) while also covering JotMe and others so you can choose the best fit for your needs.

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What is Live Translate? (And Why You Need It)

Live translate converts spoken language to another language in real-time during meetings. Unlike traditional translation (which requires waiting for interpretation), live translate happens instantly, enabling natural conversation between speakers of different languages.

Common scenarios where you’d use live translate:

✅ Sales calls – English sales rep calling Spanish-speaking prospect ✅ Réunions d'équipe – Distributed team with multiple native languages ✅ Service client – English support agent helping Spanish customer ✅ Webinaires – Host speaking English to international audience ✅ Conférences – Multiple speakers and attendees in different languages ✅ Job interviews – Interviewer and candidate speaking different languages ✅ séances d'entraînement – Instructors and students across language divide ✅ Négociations commerciales – Multi-party discussions across languages ✅ WhatsApp voice calls – Real-time translation in personal/professional calls ✅ In-person meetings – Face-to-face multilingual discussions with subtitles

Key advantage of live translate: No waiting for interpretation. Conversation flows naturally in real-time.

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How to Use Live Translate: Transync AI (Easiest Option)

Step 1: Create Your Transync AI Account

Temps requis : 2 minutes

Processus:

1. Visit Transync AI website (transync.ai)
2. Click “Sign Up” or “Get Started”
3. Enter your email address
4. Create password (minimum 8 characters, include uppercase/lowercase/numbers)
5. Verify email (check inbox for verification link)
6. Click verification link (automatically logged in)

What you get:

• ✅ Free 40-minute live translate trial (first month only)
• ✅ Access to all features during trial
• ✅ Full 60-language support
• ✅ Platform access (Zoom, Teams, Meet, Webex, WhatsApp)

Pro Tip: Create account at least 24 hours before your first meeting to ensure everything is set up properly.

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Step 2: Prepare Your Audio Setup

Temps requis : 2-3 minutes (one-time)

Why This Matters: Transync AI captures audio from your computer or microphone to translate your speech and broadcast translations to meeting participants. Proper audio setup ensures:

• ✅ Clear audio capture (accurate translation)
• ✅ Proper microphone detection (recognizes your voice)
• ✅ Speaker output configuration (others hear translations)

Setup Steps:

1. Check Your Microphone:

• Open Transync AI settings
• Go to “Audio Input”
• Select your microphone (usually “Default Microphone” or your device name)
• Click “Test Microphone”
• Speak a few words
• Confirm you hear yourself playback

2. Check Your Speaker/Audio Output:

• Go to “Audio Output”
• Select your speaker (usually “Default Speaker” or device name)
• Click “Test Speaker”
• Confirm you hear test audio

3. For In-Person Meetings (with subtitles):

• Connect external speaker or headphones
• Ensure speaker volume is adequate for all participants
• Transync AI will display subtitles + play translations aloud

For Computer Audio Box:

• In Transync AI, check the “Computer Audio” box
• This allows Transync AI to capture system audio (other speakers’ voices)
• Essential for Zoom/Teams/Meet/Webex integration
• Ensures Transync AI hears all meeting participants

Pro Tip: Do audio test 5 minutes before important meetings to avoid technical issues.

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Step 3: Configure Your Live Translate Settings

Temps requis : 1-2 minutes (basic) or 3-5 minutes (advanced)

Basic Settings (2 minutes):

1. Login to Transync AI
2. Go to “Settings” in dashboard
3. Select “Translation”
4. Choose your native language (what you speak)
5. Choose target language (what you want to hear)

Important: Transync AI automatically detects languages in your meeting, so these are your defaults but not restrictions.

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Advanced Settings: Keyword & Context Setting (Optional – For Better Accuracy)

Quand l'utiliser : Only for technical, specialized, or important meetings

Why use it: Default accuracy 95% → With keywords: 95%+ (especially on technical terms)

Mesures:

1. Go to “Settings” → “Keywords & Context”
2. Click “Add Keywords”
3. Enter industry-specific terms (comma-separated)
   • Example: “API, microservices, deployment pipeline, GitHub”
   • Example: “pharmaceutical, molecule, biomarker, FDA approval”
   • Example: “contract, liability clause, intellectual property, royalties”
4. Click “Add Translations” (optional – define how these should be translated)
   • Example: “API = Interfaz de Programación de Aplicaciones (keep as API in Spanish)”
   • Example: “GitHub = GitHub (technical term, no translation)”
5. Add Context (what your meeting is about)
   • Example: “This is a software engineering technical discussion”
   • Example: “This is a business negotiation for pharmaceutical partnership”
6. Save settings

Important Note: Keyword/context setting is OPTIONAL. For casual conversations, skip this step entirely. For specialized discussions, it significantly improves accuracy.

Time investment vs. benefit:

• Setup time: 2-5 minutes
• Accuracy improvement: +3-5%
• Worth it for: technical/legal/medical/negotiation meetings
• Not worth it for: casual conversations

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Step 4: Start Your Meeting & Activate Live Translate

Temps requis : 30 seconds

For Zoom Meetings:

1. Ouvrez Transync AI (desktop app or browser)
2. Sélectionnez votre paire de langues (e.g., English → Spanish)
3. Check “Computer Audio” box ✅
4. Click “Start Translation”
5. Open Zoom and start your meeting normally
6. Transync AI automatically listens to Zoom audio
7. Real-time translations appear in Transync AI window
8. Optional: Check “Start Playback” in upper right corner
   • If checked: Others hear translated audio broadcast
   • If unchecked: Only you see translations (others don’t hear them)
9. If sharing screen: Select “Include Computer Sound” in Zoom share options
   • This allows translated audio to broadcast to attendees

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For Microsoft Teams Meetings:

1. Ouvrez Transync AI (desktop app or browser)
2. Sélectionnez votre paire de langues (e.g., English → Spanish)
3. Check “Computer Audio” box ✅
4. Click “Start Translation”
5. Open Teams and start your meeting normally
6. Transync AI automatically listens to Teams audio
7. Real-time translations appear in Transync AI window
8. Optional: Check “Start Playback” in upper right corner
9. If sharing screen: Select “Include System Audio” in Teams share options

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For Google Meet Meetings:

1. Ouvrez Transync AI (desktop app or browser)
2. Sélectionnez votre paire de langues (e.g., English → Spanish)
3. Check “Computer Audio” box ✅
4. Click “Start Translation”
5. Open Google Meet and start your meeting normally
6. Transync AI automatically listens to Meet audio
7. Real-time translations appear in Transync AI window
8. Optional: Check “Start Playback” in upper right corner
9. If sharing screen: Select “Share System Audio” option in Meet

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For Webex Meetings:

1. Ouvrez Transync AI (desktop app or browser)
2. Sélectionnez votre paire de langues
3. Check “Computer Audio” box ✅
4. Click “Start Translation”
5. Open Webex and start your meeting normally
6. Transync AI automatically listens to Webex audio
7. Real-time translations appear in Transync AI window
8. Optional: Check “Start Playback” in upper right corner
9. If sharing screen: Select “Share Computer Audio” option

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For WhatsApp Voice Calls (Unique Setup):

Important: WhatsApp voice calls require different setup since it’s on mobile phone:

1. Ouvrez Transync AI on your computer (desktop app)
2. Confirm microphone source selection (your computer mic)
3. Click “Start Translation”
4. Open WhatsApp on your phone
5. Start or receive voice call on your phone
6. Turn on speakerphone for your WhatsApp call
7. Hold phone near your computer’s microphone (so Transync AI can hear)
   • OR use Bluetooth speaker for better audio capture
8. Transync AI will listen and provide real-time translations
9. See translations in Transync AI window on your computer
10. Optional: Check “Start Playback” to hear translated audio
11. After call ends:
    • Cliquez “End” button in Transync AI
    • Receive transcript and meeting minutes automatically

Note: For better WhatsApp quality, use Bluetooth speaker or speaker mode to ensure clear audio capture.

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For In-Person Meetings (Face-to-Face):

1. Set up your audio input and output
   • Microphone captures speech from meeting room
   • Speaker broadcasts translations to participants
   • Ensure audio quality is clear (minimize background noise)
2. Select source and target languages
   • Example: English → Spanish
   • Example: English → Mandarin + Spanish (multiple target languages)
3. Click “Start” to begin translation
4. Participants speak naturally in their preferred language
5. Transync AI displays subtitles on screen showing:
   • Original language transcript
   • Traduction en temps réel
6. Audio is broadcast so all hear translations
7. After meeting: AI-generated summary + full transcript automatically available

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Step 5: During Your Meeting – Using Live Translate

Managing Translation:

Pause/Resume Translation:

• Click pause icon if you want to speak in native language only
• Click resume to restart translation
• Useful for confidential side conversations
• Status: Translation paused/resumed immediately

Switch Languages Mid-Meeting:

• Click language dropdown in Transync AI
• Select different language pair
• Transync AI adapts instantly (<100ms latency)
• Useful if new participant joins speaking different language

Monitor Live Transcript:

• Real-time transcript appears in Transync AI panel
• Shows both original and translated text
• Searchable in real-time
• Helps verify translation accuracy

Enable/Disable Playback:

• “Start Playback” button controls whether others hear translations
• Enabled: Meeting participants hear translated audio
• Disabled: Only you see translations (others unaware)
• Can toggle on/off during meeting

Share Translated Content:

• Click “Share” button to display translation on screen
• Useful for presenting to translated audience
• Shows original + translation side-by-side

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Step 6: After Meeting – Access Live Translate Records

Temps requis : Immediate (automatic)

Post-Meeting Available Instantly:

1. Go to Transync AI dashboard
2. Click “Recent Meetings” or “Meeting History”
3. Select your meeting
4. Access automatic summary
   • Bilingual summary of key points
   • Action items extracted and assigned
   • Participants and their language(s)
   • Meeting duration and timestamp
5. Download full transcript
   • PDF format with speaker attribution
   • Timestamps for every exchange
   • Both original and translated text
   • Searchable document
6. Export for team sharing
   • Share PDF with attendees
   • Import to documentation system
   • Archive in compliance storage

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How to Use Live Translate: Platform-Specific Guides

Transync AI + Zoom (Complete Workflow)

Complete Setup (3 minutes total):

1. Ouvrez Transync AI on your computer
2. Select language pair: English → Spanish (example)
3. Check “Computer Audio” box
4. Click “Start Translation” button
5. Open Zoom and start/join meeting normally
6. Transync AI automatically detects Zoom audio
7. See translations appear in Transync AI window
8. Optional – Enable Playback:
   • Check “Start Playback” button
   • Click “Share Screen” in Zoom
   • Check “Include Computer Sound”
   • Meeting attendees now hear Spanish translations

Pendant la réunion :

• Vous parlez anglais naturellement
• Spanish-speaking participants hear English → Spanish translation
• Les hispanophones répondent en espagnol
• English speakers hear Spanish → English translation
• All real-time, <100ms latency

After Meeting:

• Click “End Translation” in Transync AI
• View transcript (both languages)
• Download AI meeting summary
• Access in Transync AI dashboard

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Transync AI + Microsoft Teams (Complete Workflow)

Complete Setup (3 minutes total):

1. Ouvrez Transync AI on your computer
2. Select language pair (e.g., English → Spanish)
3. Check “Computer Audio” box
4. Click “Start Translation”
5. Open Teams and start/join meeting normally
6. Transync AI automatically listens to Teams audio
7. See translations in Transync AI window
8. Optional – Enable Playback:
   • Check “Start Playback” button
   • Click “Share” in Teams
   • Select “Your Screen”
   • Select “Include System Audio”
   • Meeting attendees hear translated audio

Important Note: Teams automatically detects Transync AI (unlike Zoom which needs computer audio box). Setup is even simpler.

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Transync AI + Google Meet (Complete Workflow)

Complete Setup (3 minutes total):

1. Ouvrez Transync AI
2. Select language pair
3. Check “Computer Audio” box
4. Click “Start Translation”
5. Open Google Meet normally
6. Transync AI listens automatically
7. See translations in Transync AI window
8. Optional – Broadcast Translations:
   • Check “Start Playback”
   • Click “Present Now” in Meet
   • Select “Your Entire Screen”
   • Select “Share Audio”
   • Attendees hear translations

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Transync AI + WhatsApp Voice Calls (Mobile Setup)

Key Difference: WhatsApp runs on phone, Transync AI on computer = requires special setup

Complete Setup (2 minutes):

1. Ouvrez Transync AI on your computer
2. Confirm microphone source (computer mic)
3. Click “Start Translation”
4. Open WhatsApp on your phone
5. Start or receive voice call
6. Enable speakerphone on phone
7. Place phone near computer microphone (or use Bluetooth speaker)
   • Position phone 6-12 inches from mic
   • Use Bluetooth speaker for optimal capture
8. See translations appear in Transync AI window
9. Optional – Hear Audio Playback:
   • Check “Start Playback” button
   • Transync AI speaks translated audio
10. During call:
    • You speak in your language
    • WhatsApp caller hears translation
    • Transync AI captures everything
11. After call:
    • Click “End” in Transync AI
    • Receive transcript + summary immediately

Pro Tips for WhatsApp:

• Use Bluetooth speaker (clearer audio capture)
• Minimize room background noise
• Speak clearly into phone microphone
• Test setup with quick practice call first

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How to Use Live Translate: Advanced Features

Feature 1: Keyword & Context Setting (For Specialized Accuracy)

Quand l'utiliser :

• Technical meetings (engineering, medical, legal)
• Industry negotiations (contracts with specific terms)
• Academic discussions (research terminology)
• Business discussions with specialized vocabulary

How to configure:

Example 1 – Software Engineering Meeting:

1. Go to Settings → Keywords & Context
2. Add Keywords: “API, microservices, deployment, Docker, CI/CD, GitHub, repository”
3. Add Translations: “API = API (not translated), repository = repositorio”
4. Add Context: “Software engineering technical standup”
5. Save

Résultat: Technical terms translated perfectly, general discussion also clear

Example 2 – Pharmaceutical Partnership Discussion:

1. Add Keywords: “biomarker, molecule, FDA approval, clinical trial, patent”
2. Add Translations: “biomarker = biomarcador, FDA = FDA (no translation)”
3. Add Context: “Pharmaceutical partnership negotiation with regulatory focus”
4. Save

Résultat: Specialized pharmaceutical terms accurate, legal language precise

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Feature 2: Dual-Screen Display (Understanding Both Languages)

What it shows:

• Left side: Original language (what person said)
• Right side: Translated language (what translation means)
• Synchronized in real-time

Why use it:

• Better comprehension (read + hear)
• Verify translation accuracy
• Help non-native speakers understand better
• For presentations (audience reads along)

How to activate:

1. During meeting, look for “Dual-Screen” toggle in Transync AI
2. Enable toggle
3. Transync AI displays original + translation side-by-side

Cas d'utilisation :

• Presenting contract terms (both parties see exact same words)
• Technical walkthroughs (code visible + translated)
• Training sessions (students read + hear)
• Negotiations (avoid miscommunication)

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Feature 3: AI Meeting Summary (Automatic Documentation)

What it generates automatically:

• Bilingual summary (original + your language)
• Key discussion points extracted
• Action items with assignees
• Next steps identified
• Participants and timestamps

How to access:

1. After meeting ends, click “End Translation” in Transync AI
2. Go to Transync AI dashboard
3. Click “Recent Meetings”
4. Select your meeting
5. Scroll to “AI Summary”
6. Review, download as PDF, or share with team

Time saved:

• 60-minute meeting: saves 20-30 minutes documentation time
• 20 meetings/week: saves 6-10 hours/week

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Feature 4: Real-Time Transcript (Searchable Record)

Available during meeting:

• Live transcript panel shows everything being said
• Both original and translated text
• Speaker names attributed
• Timestamps for each exchange
• Searchable in real-time

How to search:

1. During meeting, open Transync AI
2. Click “Transcript” tab
3. Use Ctrl+F (or Cmd+F on Mac) to search
4. Search for keyword (e.g., “budget”, “timeline”, “approval”)
5. See all mentions instantly
6. Click result to jump to that timestamp

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How to Use Live Translate: Troubleshooting

Problem 1: Translation Latency Seems High

Symptom: Noticing 1-2 second delay between speech and translation

Likely Causes:

• Internet connection slow (<10 Mbps upload)
• Computer CPU overloaded
• Microphone picking up wrong audio source

Solutions:

1. Close other apps consuming CPU
2. Check internet speed (need 10+ Mbps)
3. Verify microphone source in Transync AI settings
4. Restart Transync AI and meeting
5. Use wired connection instead of WiFi (more stable)

Expected latency:

• Transync AI: <100ms (imperceptible)
• JotMe: 150-200ms (slightly noticeable)

If experiencing >200ms, troubleshoot immediately.

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Problem 2: Accuracy is Lower Than Expected

Symptom: Translations seem off or technical terms incorrect

Causes:

• No keyword/context setting (for technical discussions)
• Very strong accent or unclear speech
• Noisy environment
• Rapid speech or interruptions

Solutions:

Quick fix:

1. Speak more slowly and clearly
2. Minimize background noise
3. One speaker at a time
4. Pause between sentences

Better fix:

1. Use keyword/context setting (if technical)
2. Add industry-specific terms + context
3. Restart translation
4. Re-test with new settings

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Problem 3: “Computer Audio” Box Not Working

Symptom: Transync AI not capturing meeting audio from Zoom/Teams/Meet

Solution:

1. Verify Transync AI has correct microphone selected
   • Open Transync AI Settings
   • Check “Audio Input” device
   • Should show your computer’s default audio input
2. Check “Computer Audio” box is checked ✅
3. Verify microphone permissions
   • macOS: Settings → Privacy & Security → Microphone → Allow Transync AI
   • Windows: Settings → Privacy & Security → Microphone → Allow Transync AI
4. Restart Transync AI (fully close and reopen)
5. Test with simple call (not important meeting)

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Problem 4: Others Can’t Hear Translated Audio

Symptom: You see translations but meeting participants don’t hear them

Solution:

For Zoom:

1. Check “Start Playback” button is enabled ✅
2. Click “Share Screen” in Zoom
3. Select “Include Computer Sound” ✅
4. Attendees should now hear translations

For Teams:

1. Check “Start Playback” button enabled ✅
2. Click “Share” in Teams
3. Select “Your Screen”
4. Check “Include System Audio” ✅
5. Attendees should hear translations

For Google Meet:

1. Check “Start Playback” enabled ✅
2. Click “Present Now”
3. Select “Your Entire Screen”
4. Check “Share Audio” ✅
5. Attendees should hear translations

Key Point: “Start Playback” must be enabled AND you must share screen with audio for others to hear translations.

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Problem 5: WhatsApp Audio Not Being Captured

Symptom: Transync AI not hearing WhatsApp voice call audio

Solution:

1. Ensure speakerphone is ON on your phone (critical)
2. Place phone close to computer microphone (6-12 inches away)
3. Use Bluetooth speaker (better than phone speaker)
4. Verify microphone in Transync AI settings is correct source
5. Test microphone in Transync AI before call
6. Minimize background noise in room
7. Test with practice call first

Best Setup for WhatsApp:

• Phone on speakerphone
• Bluetooth speaker 6-12 inches from computer mic
• Quiet room (minimize background noise)
• Transync AI microphone set to default system input

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How to Use Live Translate: Best Practices

Best Practice 1: Test Before Important Meetings

When: Do this 24 hours before critical meetings

Mesures:

1. Schedule test call with colleague
2. Both enable live translate
3. Verify latency is acceptable (<100ms expected)
4. Check voice quality and accuracy
5. Test keyword settings if using specialized terms
6. Verify platform compatibility (Zoom/Teams/Meet works)
7. Test screen sharing with audio

Pourquoi: Avoid technical issues during important sales call or negotiation.

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Best Practice 2: Speak Clearly for Better Accuracy

Avoid: ❌ Mumbling or speaking too fast ❌ Heavy background noise ❌ Interrupting (multiple speakers simultaneously) ❌ Unclear diction

Instead: ✅ Speak naturally but clearly ✅ Quiet environment (minimize background noise) ✅ One speaker at a time ✅ Use keyword/context setting for specialized terms ✅ Pause between sentences

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Best Practice 3: Use Keyword Setting ONLY for Specialized Discussions

When to set keywords: Technical, legal, medical, negotiation meetings When NOT to set keywords: General conversation, casual meetings

Pourquoi: Keyword setting takes 2-5 minutes but provides minimal benefit for casual conversations. Reserve for specialized use cases where accuracy is critical.

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Best Practice 4: Verify Translation Accuracy

For important discussions:

1. Monitor live transcript during meeting
2. Check key terms are translated correctly
3. If error noticed:
   • Rephrase that sentence
   • Use simpler language
   • Add context
4. After meeting:
   • Review transcript
   • Verify critical information
   • Follow up in writing if any doubt

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Best Practice 5: Manage Participant Expectations

Before meeting, tell participants:

“We’re using live translation today. It works in real-time, so you’ll hear the translation simultaneously. If anything seems unclear, please ask for clarification immediately—don’t wait until end of meeting.”

Pourquoi: Sets expectations, prevents confusion, encourages questions.

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How to Use Live Translate: Real-World Use Cases

Use Case 1: International Sales Call (via Zoom)

Setup:

1. Ouvrez Transync AI
2. Select English → Spanish
3. Check “Computer Audio”
4. Click “Start Translation”
5. Open Zoom call normally
6. Transync AI listens automatically

During call:

• You speak English (sales pitch)
• Spanish-speaking prospect hears Spanish translation instantly
• Le prospect répond en espagnol
• Vous entendez la traduction anglaise instantanément
• Natural conversation, <100ms latency

After call:

• Access transcript in both languages
• Review AI summary (key points + next steps)
• Share bilingual notes with team

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Use Case 2: Distributed Team Standup (via Teams)

Setup:

1. Ouvrez Transync AI
2. Select English → Spanish
3. Add keywords: “sprint, story points, deployment, QA”
4. Add context: “software engineering standup”
5. Check “Computer Audio”
6. Click “Start Translation”
7. Open Teams meeting

Résultat:

• Spanish-speaking engineer speaks Spanish
• English-speaking engineers hear Spanish → English translation
• English-speaking engineer speaks English
• Spanish-speaking engineer hears English → Spanish translation
• 25% faster meeting (no language friction)
• AI summary extracts action items automatically

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Use Case 3: WhatsApp Voice Call (with Customer)

Setup:

1. Open Transync AI on computer
2. Click “Start Translation”
3. Open WhatsApp on phone
4. Start voice call
5. Enable speakerphone
6. Place phone near computer mic (or use Bluetooth speaker)

During call:

• You speak English (support agent)
• Customer speaks Spanish
• Transync AI translates both directions
• You see translations in Transync AI window
• Natural conversation

After call:

• Click “End” in Transync AI
• Receive transcript + meeting minutes
• Share with customer service team

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Use Case 4: In-Person Meeting (Face-to-Face)

Setup:

1. Ouvrez Transync AI
2. Set microphone (captures room audio)
3. Set speaker (broadcasts translations)
4. Select language pair (English ↔ Spanish)
5. Click “Start”

During meeting:

• Participants speak naturally in their language
• Transync AI displays subtitles (original + translation)
• Broadcast audio in target languages
• All participants can follow

After meeting:

• AI summary in both languages
• Full searchable transcript
• Action items extracted

🎥 Regardez comment utiliser Transync AI

👉En savoir plus sur Transync AI

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How to Use Live Translate: Cost & Platform Comparison

Solution	Temps de préparation	Coût mensuel	Essai gratuit	Latence	Plateformes	Idéal pour
Transync AI	<1 min	$8.99	40 min ✅	<100 ms	Zoom, Teams, Meet, Webex, WhatsApp	Réunions professionnelles
JotMe	2-3 min	$9	20 min	150-200 ms	Zoom, Meet, Teams, Webex, LINE	Usage général
Talo	1 min	$80+	Non	120 ms	Zoom, Teams, Meet	Entreprise
Mondial	10+ min	$500+	Non	200 ms+	Zoom, Webex, Teams	Large events

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Conclusion: How to Use Live Translate

Live translate is no longer complex or expensive. Modern solutions like Transync AI make it remarkably simple:

✅ <1 minute to activate (select languages, click Start) ✅ Latence < 100 ms (imperceptible, natural conversation) ✅ Précision 95%+ (99% on technical terms with keywords) ✅ Essai gratuit de 40 minutes (zero risk evaluation) ✅ Documentation automatique (transcripts + summaries) ✅ Works across all platforms (Zoom, Teams, Meet, Webex, WhatsApp)

Start your free trial today and experience how live translate eliminates language barriers in your meetings.

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